School Fee Management That Posts Straight to Your Books

Fee management is usually where a school's spreadsheet habit is hardest to break — the due/partial/paid/overdue status is only useful if it's current, and only complete if it connects to what the school's bank balance actually says. School Axiom does both in the same system.

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Due, partial, paid, overdue tracked per student

Every student's fee status updates the moment a payment is recorded, visible to office staff, the student and the parent app at the same time.

Transport fees as their own fee head, not a footnote

Transport is tracked as a distinct fee head rather than folded into tuition or handled on a separate spreadsheet, so transport collection and tuition collection are each reportable on their own.

WhatsApp/SMS fee reminders

Overdue reminders go out by class or batch over WhatsApp (device pairing or the official Meta API), with SMS as a fallback channel, and delivery status returning per parent.

How collection posts to accounts automatically

A recorded payment posts to the general ledger immediately — there is no separate step to "sync" fee collection into accounting at month end.

Collection reports for management

Collection can be reported by campus, class, date range or fee head, and exported as PDF or Excel.

Why School Axiom

Transport fees are a first-class fee head, not a manual spreadsheet add-on, and every collected payment posts to the general ledger the moment it's recorded. Most "fee management" tools stop at a payment log and hand accounting off to a separate product.

Frequently asked questions

Can transport fees be tracked separately from tuition fees?

Yes — transport is its own fee head, reportable independently of tuition.

Do parents get automatic payment reminders?

Yes, by WhatsApp and SMS, sent by class or batch, with delivery status returned per parent.

Does fee collection update the accounting ledger automatically?

Yes — every recorded payment posts to the general ledger as it's saved.

Can we set different fee structures per class or campus?

Yes, fee heads and amounts can vary by class, batch, and campus.

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